Personal Data Processing Policy
This policy explains what personal data we collect from participants in the 2026 International Call for Proposals, what we use it for, and how you can exercise your rights. If there are any discrepancies with the English version, this Spanish version prevails.
Data Controller
| Company name | KAMON & CO. SAS. |
| NIT | 902.086.955-1 |
| Home | Medellín, Colombia. The firm operates 100 % online and has no physical office open to the public; all customer service is provided via email. |
| Phone | +57 323 944 4716 |
| Email for inquiries and complaints | jobs@kamonandco.com |
Legal framework
This policy is governed by Article 15 of the Political Constitution of Colombia, Law 1581 of 2012, Decree 1074 of 2015 (which compiles Decree 1377 of 2013), and other regulations that modify or supplement them. Section 13 explains what happens if you participate from another country.
Data we process
- Identification and contact: name, email address, country and, if you provide it, phone number.
- Resume: training, experience, portfolio and professional links.
- Call for applications records: candidate code, shipping and delivery dates, and proof of confirmation and acceptance of the Terms.
- Your proposal: Models, sheets, memoirs, videos, and images. During the evaluation, they are identified only by your code.
- Communications: the emails we exchanged with you.
We do not request sensitive data (such as health information, ethnicity, beliefs, sexual orientation, or biometric data) or data from minors. Please do not include this information in your resume. If you choose to include it, providing it is optional and will not affect your participation.
Purposes
- Receive, organize and evaluate applications and proposals.
- Assign yourself a code and complete the evaluation anonymously.
- Communicating with you: sending you the guide, reminders, answers to your questions, and the results.
- Register confirmation of receipt and acceptance of the Terms.
- Consider the best candidates for potential hiring and contact them for that purpose.
- To comply with legal obligations and attend to requirements of competent authorities.
- To exercise and defend the rights of KAMON & CO. SAS in administrative, judicial or arbitration proceedings.
- To compile internal statistics, without identifying yourself, to improve future calls for proposals.
We do not sell your data or use it for third-party advertising. The use of your proposal as a work is governed by the Call for Entries Terms, not by this policy. If KAMON & CO. SAS wishes to publish your name along with your proposal, it will request your authorization beforehand.
Authorization
By checking the authorization box on the confirmation form, you give us your prior, express, and informed consent to process your data in accordance with this policy. We keep a record of the date and time. You can revoke this consent at any time by writing to the email address provided, unless there is a legal or contractual obligation to retain the data. Revoking this consent will result in your withdrawal from the event.
Your rights
- Know, update and correct your data.
- Request proof of the authorization you gave us.
- Be informed about how we use your data.
- File complaints with the Superintendency of Industry and Commerce (SIC) for violations of the law.
- Revoke authorization and request the deletion of your data when legal principles and guarantees are not respected.
- Access your personal data for free.
How to exercise your rights
Write to jobs@kamonandco.com With the subject line "Habeas Data," please include your name, candidate code, your request, and how you would like to receive the response. Inquiries will be answered within a maximum of 10 business days, extendable by an additional 5 business days. Complaints will be answered within a maximum of 15 business days, extendable by an additional 8 business days. You may only contact the Superintendency of Industry and Commerce (SIC) after exhausting this process with us.
Who has access to your data
- Authorized KAMON & CO. SAS personnel review proposals only by code. The table linking codes to identities is managed solely by the person coordinating the call for proposals.
- Technology providers acting on our behalf, such as Google (forms and cloud storage), the firm's email provider, and email sending tools, are bound by confidentiality and security obligations.
- Authorities, when required by law.
International transfers and transmissions
Our service providers' servers may be located outside of Colombia. By authorizing the processing of your data through this form, you expressly and unequivocally authorize the international transfer and transmission of your data to these providers, who must implement appropriate security measures.
Security
We implement reasonable technical, human, and administrative measures: restricted access, upload folders where no one can see other people's files, coding-based evaluation, and limitations on who can see each candidate's identity. If an incident occurs that affects your data, we will manage and report it as required by law.
Conservation
- Contact information and CVs of unsuccessful candidates: kept for up to 12 months after the results are announced. After that, we delete or anonymize them.
- Selected candidates: your data will be passed on to the hiring process.
- Proposals and registration that links your code to your identity, along with proof of acceptance of the Terms: while KAMON & CO. SAS uses them or must prove its rights over them, and during the applicable limitation periods.
The validity of the database corresponds to that of the call plus these retention periods.
Minors
The call is aimed at people over 18 years of age.
Participants from other countries
If you are participating from the European Union, the United Kingdom, or another jurisdiction with its own regulations, we process your data, to the extent applicable, based on your consent and our legitimate interest in managing the application process. In addition to the rights mentioned above, you may request data portability, restriction of processing, and object to processing, and lodge a complaint with the data protection authority in your country. With your consent, your data will be transferred to Colombia.
Changes and validity
We will post any changes to this address, along with the date. If the change is substantial, we will notify you by email. This policy is effective as of September 30, 2026.
Personal Data Processing Policy
This policy explains which personal data we collect from participants in the International Call 2026, what we use it for, and how you can exercise your rights. If there is any discrepancy with the Spanish version, the Spanish version prevails.
Data controller
| Company name | KAMON & CO. SAS. |
| Tax ID (NIT) | 902.086.955-1 |
| Registered address | Medellin, Colombia. The firm operates 100% online and has no physical office open to the public; all service is provided by email. |
| Phone | +57 323 944 4716 |
| Email for queries and claims | jobs@kamonandco.com |
Legal framework
This policy is governed by Article 15 of the Colombian Constitution, Law 1581 of 2012, Decree 1074 of 2015 (which compiles Decree 1377 of 2013) and any rules that amend or complement them. Section 13 explains what applies if you participate from another country.
Data we process
- Identification and contact: name, email, country and, if you provide it, phone number.
- CV: education, experience, portfolio and professional links.
- Call records: candidate code, dates of sending and submission, and the record of your confirmation and acceptance of the Terms.
- Your submission: models, sheets, memos, videos and images. During evaluation they are identified only by your code.
- Communications: the emails we exchange with you.
We do not ask for sensitive data (for example health, ethnic origin, beliefs, sexual orientation or biometric data) or data of minorities. Please do not include them in your CV. If you include them voluntarily, providing them is optional and does not affect your participation.
Purposes
- Receive, organize and evaluate applications and submissions.
- Assign you a code and run the evaluation anonymously.
- Communicate with you: send the guide, reminders, answers to your questions and the results.
- Record your confirmation of receipt and acceptance of the Terms.
- Consider the best profiles for possible hiring and contact you for that purpose.
- Comply with legal obligations and respond to requests from competent authorities.
- Exercise and defend the rights of KAMON & CO. SAS in administrative, judicial or arbitration proceedings.
- Produce internal statistics, without identifying you, to improve future calls.
We do not sell your data or use it for third-party advertising. The use of your submission as a work is governed by the Call Terms, not by this policy. If KAMON & CO. SAS wanted to publish your name together with your submission, it would ask for your authorization first.
Authorization
By checking the authorization box in the confirmation form, you give us prior, express and informed authorization to process your data under this policy. We keep a record of the date and time. You may revoke it at any time by writing to the email above, unless a legal or contractual duty requires us to keep the data. Revoking it means withdrawing from the call.
Your rights
- Know, update and correct your data.
- Request proof of the authorization you gave us.
- Be informed about how we use your data.
- File complaints with the Colombian Superintendence of Industry and Commerce (SIC) for violations of the law.
- Revoke the authorization and request deletion of your data when legal principles and guarantees are not respected.
- Access your personal data free of charge.
How to exercise your rights
Write to jobs@kamonandco.com with the subject “Habeas Data”, stating your name, your candidate code, your request and how you want to receive the answer. Queries are answered within 10 business days, extendable by 5 more business days. Claims are answered within 15 business days, extendable by 8 more business days. You may go to the SIC only after exhausting this procedure with us.
Who has access to your data
- Authorized staff of KAMON & CO. SAS Evaluators see submissions by code only. The table linking codes to identities is handled only by the person coordinating the call.
- Technology providers acting on our behalf, such as Google (forms and cloud storage), the firm's email provider and email-sending tools. They are bound by confidentiality and security obligations.
- Authorities, when the law requires it.
International transfers and transmissions
Our providers' servers may be outside Colombia. By authorizing processing in the form, you expressly and unequivocally authorize the international transfer and transmission of your data to those providers, which must apply adequate security measures.
Security
We apply reasonable technical, human and administrative measures: restricted access, upload folders in which nobody sees other people's files, evaluation by code, and limits on who can see each candidate's identity. If an incident affects your data, we will handle it and report it as the law requires.
Retention
- Contact details and CV of non-selected candidates: up to 12 months after the results are announced. Then we delete or anonymize them.
- Selected candidates: their data moves into the hiring process.
- Submissions and the record linking your code to your identity, together with the record of acceptance of the Terms: while KAMON & CO. SAS uses them or must provide its rights over them, and during the applicable limitation periods.
The database remains in force for the duration of the call plus these retention periods.
Minors
The call is addressed to people aged 18 or over.
Participants from other countries
If you participate from the European Union, the United Kingdom or another jurisdiction with its own rules, to the extent they apply, we process your data on the basis of your consent and our legitimate interest in running the call. In addition to the rights above, you may request portability, restriction of and objection to processing, and complain to the data protection authority of your country. With your consent, your data is transferred to Colombia.
Changes and validity
We will publish any changes at this address, with its date. If the change is substantial, we will tell you by email. This policy is in force as of September 30, 2026.